Personal Assistant to CEO
Our client is a growing and dynamic financial services organization in the Dutch-Caribbean.
• Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
• Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO's agenda
• Prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Discusses the appropriate course of action, referral, or response with the CEO and/or the person who he has designated to discuss this with
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other personal tasks that facilitate the CEO's ability to effectively lead the company
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on tasks to successful completion, often with deadline pressures
• Able to travel with the CEO to ensure his office will remain running smoothly upon visiting the different territories
• Bachelor/Master degree (preferably legal or business administration);
• Experience and interest in managing an executive’s office and agenda and internal/external communications on behalf of the CEO;
• Proficient in Microsoft Office, Adobe Acrobat, and Social Media web platforms;
• Proficient in English, Dutch, Papiamento and Spanish;
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners;
• Expert level written and verbal communication skills;
• Demonstrated proactive approaches to problem-solving with strong decision-making capability;
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
Voorkeur gaat uit naar kandidaat die Dutch Caribbean affiniteit/werkervaring heeft.
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The suitable candidate can work from the ABC, salary will be based upon qualifications and experience.